FPA Sri Lanka is on the lookout for a dynamic person for the above position. The roles require an experienced and organised individual who will assist in organising schedules, planning meetings and events, managing appointments and other routine secretarial functions.

Key Responsibilities

• Manage calendars, schedules, events, and appointments efficiently, ensuring optimal time management.

• Screen and manage incoming calls, emails, and correspondence with professionalism.

• Take accurate minutes during meetings and ensure timely distribution and follow-up.

• Liaise with internal departments and external stakeholders as required, facilitating smooth communication.

• Draft, review, and manage routine correspondence and documentation.

• Coordinate travel arrangements, including visas, itineraries, and bookings.

• Support the organisation with flexible work hours (standard hours: 8:00 a.m. – 6:30 p.m., Monday to Friday, with a 8.5-hour workday). Occasional evening or weekend work may be required, with compensation provided via lieu leave or per diem.

Candidate Profile & Job Requirements

• Strong command of English – both written and spoken.

• Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with social media and online communication tools.

• High level of discretion, diplomacy, and confidentiality.

• Exceptional organisational and time-management skills.

• At least 3–5 years of experience in a comparable administrative, secretarial, customer service, or coordination position.

• Candidates residing within a reasonable commuting distance to Colombo are encouraged to apply.

FPA Sri Lanka is committed to the safety and protection of children, young people and vulnerable adults and this role may include contact with these groups. Our recruitment and selection procedures reflect our commitment to the safety and protection of children, young people, and vulnerable adults in our programs.

FPA Sri Lanka is an equal opportunity employer who will not discriminate on grounds as Age, Gender, Ethnicity, Religion, Marital Status and Disability.

Email us your application on or before 13 July 2025, citing two non-related referees. Please note that only shortlisted candidates will be contacted.
 

The Executive Director
FPA Sri Lanka
37/27, Bullers Lane, Colombo 07
Email to careers@fpasrilanka.org
Website www.fpasrilanka.org
FPA Sri Lanka is an equal opportunity employer.